How To Screenshot On Computer


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Unlocking the ability to capture and share your computer screen is a fundamental skill in the digital age, offering a quick and efficient way to communicate information visually. Whether you’re a seasoned professional or a tech novice, understanding the diverse methods of taking screenshots on your computer can significantly enhance your productivity and communication capabilities.

In this comprehensive guide, we delve into the intricacies of capturing the contents of your screen on both Windows and macOS operating systems. From built-in tools to third-party applications, we’ll explore a variety of techniques, ensuring you’re equipped with the knowledge to select the method that best suits your needs.

Join us on this journey as we demystify the world of screenshots, empowering you to effortlessly capture and share moments, troubleshoot issues, and elevate your digital communication game. Let’s dive into the art of screenshots and unlock a world of possibilities at your fingertips.

Windows Operating System

The Windows Operating System provides users with a plethora of tools and features to enhance productivity and user experience. One such handy tool is the Snipping Tool, designed for capturing and annotating screenshots with ease. In this guide, we’ll explore the step-by-step process of using the Snipping Tool to capture and save screenshots on your Windows system.

A. Using the Snipping Tool:

Opening the Snipping Tool:
The Snipping Tool is a built-in application available in Windows that allows users to capture screenshots in various modes. To open the Snipping Tool, follow these simple steps:

a. Click on the "Start" menu or press the "Windows" key on your keyboard.
b. In the search bar, type "Snipping Tool" and press "Enter."
c. The Snipping Tool application will appear in the search results. Click on it to open the tool.

Alternatively, on Windows 10 and later versions, you can use the Snip & Sketch tool or Snip & Sketch shortcut (Windows key + Shift + S) for a quick snipping experience.

Selecting the area to capture:
Once the Snipping Tool is open, you can choose the type of snip you want to perform. The available options include Free-form Snip, Rectangular Snip, Window Snip, and Full-screen Snip. Here's how to use each option:

a. Free-form Snip: Draw a free-form shape around the area you want to capture.
b. Rectangular Snip: Drag the cursor to create a rectangular selection around the desired area.
c. Window Snip: Click on a specific window to capture its contents.
d. Full-screen Snip: Capture the entire screen.

After selecting the type of snip, the selected area will be highlighted, and the captured image will be displayed in the Snipping Tool window.

Saving the screenshot:
After capturing the desired area, you can save the screenshot in various formats, including JPEG, PNG, and GIF. Follow these steps to save your screenshot:

a. Click on the "File" menu in the Snipping Tool.
b. Select "Save As" to choose the location where you want to save the screenshot.
c. Enter a file name, choose the desired format, and click "Save."

Optionally, you can use the "Copy" option to copy the screenshot to the clipboard for immediate use in other applications.
B. Snip & Sketch
    1. Accessing Snip & Sketch
    2. Capturing a screenshot
    3. Annotating and saving the screenshot

C. Using the Print Screen (PrtScn) key
    1. Full-screen capture
    2. Capturing the active window
    3. Saving or copying to the clipboard

D. Windows + Shift + S shortcut
    1. Activating the screenshot tool
    2. Selecting the capture area
    3. Copying to the clipboard or saving as a file


macOS provides a variety of keyboard shortcuts and features to enhance user productivity, and one notable combination is Command + Shift + 3. This particular key combination is designed for capturing screenshots, allowing users to quickly capture the entire screen and save the image directly to the desktop. Let’s break down the functionality of Command + Shift + 3:

A. Command + Shift + 3

1. Capturing the Entire Screen:

When you press Command + Shift + 3, macOS instantly captures an image of the entire screen. This is particularly useful when you want to capture everything displayed on your monitor, including open applications, desktop icons, and any active windows. The screenshot is taken promptly, providing a convenient way to capture the current state of your desktop.

2. Saving the Screenshot to the Desktop:

Once the screenshot is captured, macOS automatically saves the image file directly to the desktop. This streamlined process eliminates the need for additional steps or navigating through folders to locate the captured screenshot. By placing the screenshot on the desktop, macOS ensures quick and easy access to the captured image, allowing users to view or share it without delay.

Additional Information:

  • File Naming: The screenshot files generated using Command + Shift + 3 are usually named with a convention like “Screen Shot [date] at [time].png” to help users easily identify and organize their captures.
  • Clipboard Option: In addition to saving the screenshot to the desktop, macOS also provides an alternative functionality. By holding down the Control key along with Command + Shift + 3 (Command + Shift + 3 + Control), the screenshot is copied to the clipboard, allowing users to paste it directly into an application without creating a file on the desktop.
  • Customization: Users can customize their screenshot preferences by using the built-in Screenshot app or third-party applications. These tools offer options for capturing specific portions of the screen, adding annotations, and adjusting settings according to individual preferences.
B. Command + Shift + 4
    1. Selecting a specific area to capture
    2. Capturing a specific window
    3. Saving the screenshot

C. Using the Grab utility
    1. Accessing Grab
    2. Capturing screenshots with Grab
    3. Saving and exporting options

Third-Party Tools

In the realm of digital communication and content creation, the need for effective tools to capture and edit screenshots has become paramount. One such tool that has gained widespread popularity is Snagit. In this guide, we will walk through the installation process, how to capture screenshots using Snagit, and the various editing and saving options it offers.

A. Snagit

1. Installing Snagit: Before diving into the world of Snagit, the first step is to install the application on your device. Snagit is compatible with both Windows and macOS operating systems. Follow these steps to install Snagit:

  • Visit the official TechSmith website to download the Snagit installer.
  • Run the installer and follow the on-screen instructions to complete the installation process.
  • Once installed, launch Snagit to begin exploring its powerful features.

2. Capturing Screenshots with Snagit: Snagit simplifies the process of capturing screenshots, making it an ideal choice for various purposes, including documentation, tutorials, and presentations. Here’s how to capture screenshots using Snagit:

  • Open Snagit and familiarize yourself with the user interface.
  • Choose the desired capture mode. Snagit offers options like Full Screen, Region, Window, and more.
  • Select the area you want to capture, and Snagit will automatically capture the screenshot.
  • After capturing, Snagit provides a preview of the screenshot, allowing you to make quick edits before saving.

3. Editing and Saving Options: Snagit goes beyond simple screenshot capture by offering a robust set of editing tools to enhance your images. After capturing a screenshot, use the following steps to edit and save your work:

  • Edit Tools: Snagit provides a range of editing tools, including annotations, shapes, text, and arrows. These tools make it easy to highlight specific areas, add information, and create professional-looking visuals.
  • Effects: Enhance your screenshots with various effects, such as shadows, highlights, and color adjustments. Snagit’s effects feature allows you to customize the appearance of your captures.
  • Saving Options: After editing, Snagit offers multiple saving options. You can save your screenshots locally, share them directly to cloud storage, or export them in various formats, including PNG, JPEG, GIF, and more.
  • Share Options: Snagit facilitates seamless sharing by allowing users to share screenshots directly to email, instant messaging, or collaboration platforms.
B. Lightshot
    1. Installing Lightshot
    2. Capturing and editing screenshots
    3. Saving and sharing options


Effective troubleshooting is essential for maintaining a smooth computing experience. This guide will address three common issues: Clipboard problems, difficulties in saving files, and handling error messages.

A. Clipboard Issues

1. Symptoms:

  • Copy and paste functions not working.
  • Inconsistent clipboard behavior.

2. Troubleshooting Steps:

a. Restart Applications: Close and reopen the applications involved.

b. Check Clipboard History Settings: – On Windows 10, press Windows key + V to open the clipboard history. – Ensure that the clipboard history feature is enabled in Settings.

c. Clear Clipboard: – Use a command prompt or PowerShell to run echo off | clip to clear the clipboard.

d. Update Drivers: – Ensure your device drivers, especially those related to input devices, are up-to-date.

B. File Not Saving

1. Symptoms:

  • Unable to save files.
  • Files getting corrupted after saving.

2. Troubleshooting Steps:

a. Check File Permissions: – Ensure you have the necessary permissions to save files in the selected location.

b. Free up Disk Space: – Insufficient disk space can prevent file saving. Free up space and try again.

c. Anti-virus Interference: – Temporarily disable your antivirus software to check if it’s causing the issue.

d. File Format Compatibility: – Ensure you are saving the file in a compatible format for the application you are using.

C. Error Messages and Their Resolutions

1. Symptoms:

  • Various error messages appearing during system operations.

2. Troubleshooting Steps:

a. Read the Error Message: – Understand the error message and take note of any error codes.

b. Internet Search: – Use a search engine to look up the error message or code for solutions.

c. Update Software: – Ensure that your operating system and software applications are up-to-date.

d. Check System Logs: – Examine system logs for more detailed information about the error.

e. System Restore: – If the error started after a recent change, consider using System Restore to revert to a stable state.


In the ever-evolving landscape of digital communication and productivity, employing the right methods and tools is crucial to streamline processes and achieve optimal results. This conclusion will recap various methods discussed throughout this exploration, emphasize the importance of choosing the right method for specific needs, and highlight the role of screenshot tools in enhancing productivity.

A. Recap of Various Methods

Throughout this discussion, we’ve delved into various methods aimed at improving efficiency and productivity. From project management techniques such as Agile and Scrum to time management strategies like the Pomodoro Technique, each method offers a unique approach to address specific challenges. Additionally, collaborative tools like Slack and Trello have emerged as indispensable platforms for fostering teamwork and communication. Embracing these methods can lead to enhanced organization, improved task prioritization, and streamlined workflows.

B. Choosing the Right Method for Specific Needs

While there is no one-size-fits-all solution in the realm of productivity, the importance of selecting the right method tailored to specific needs cannot be overstated. It requires a thoughtful analysis of the nature of tasks, team dynamics, and overall project requirements. For example, a creative project may benefit from the flexibility of Agile methodologies, while a deadline-driven task may align better with the structure of the Pomodoro Technique. Understanding the nuances of each method empowers individuals and teams to make informed decisions that align with their unique objectives.

C. Enhancing Productivity with Screenshot Tools

In the age of visual communication, screenshot tools have emerged as invaluable assets for enhancing productivity. These tools allow users to capture and share visual information swiftly, facilitating clearer communication and reducing misunderstandings. Whether used for annotating design elements, providing visual feedback, or creating instructional materials, screenshot tools play a pivotal role in expediting tasks that benefit from a visual context. Integrating such tools into daily workflows can significantly accelerate information transfer and contribute to a more efficient work environment.

In conclusion, the pursuit of productivity involves a combination of strategic methods and the integration of tools that align with specific needs. By understanding the strengths and limitations of various approaches, individuals and teams can tailor their strategies to achieve optimal outcomes. The incorporation of screenshot tools further enhances communication and collaboration, fostering a dynamic and efficient work environment. As the landscape of productivity continues to evolve, the ability to adapt and leverage these methods and tools will be instrumental in staying ahead in an ever-changing professional landscape.

Mahabub Alam
Mahabub Alam
I am a committed educator, blogger and YouTuber and I am striving to achieve extraordinary success in my chosen field. After completing Masters in Anthropology from Jagannath University, I am working as Chief Accounts Officer in a national newspaper of the country. I really want your prayers and love.

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